Management Assistant h/f/x

Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets

Responsibilities include: Accounting and Financial Administration

•    Handling and reporting incoming and outgoing invoices

• bull;    Uploading financial documents into the bookkeeping tool (Octopus)
• bull;    Verifying the accuracy and completeness of invoices
• bull;    Managing expenses claims and related documentation
• bull;    Liaising with the external accountant and the banks
• bull;    Preparation of some elements for the reports for the accountant and the auditors

Administrative and HR Support

• bull;    Providing administrative support to the AIJN team
• bull;    Supporting HR-related matters (employment contracts, insurance, etc.)
• bull;    Liaising with building management, service providers and IT.

Project Support

• bull;    Providing administrative support to AIJN-related platforms and projects, including:

o    Fruit Juice Science Centre (FJSC) o    Sustainable Juice Platform (SJP) o    European Cider and Fruit Wine Association (AICV) Organization and Communication

• bull;    Supporting meetings and events organization logistics
• bull;    Assisting the Communication Manager with website updates

 

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Required skills and competencies

Professional competencies

• bull;    Bachelor level
• bull;    10 years’ working experience. Experience as office manager in a European association will be an asset.
• bull;    Experience in administrative, HR, and financial support tasks
• bull;    Excellent organizational and coordination skills
• bull;    Strong attention to detail and accuracy
• bull;    Ability to manage multiple tasks and meet deadlines
• bull;    Very good command of MS Office tools (Outlook, Word, Excel)
• bull;    Experience with Octopus
• bull;    Comfortable with Belgian legal and administrative frameworks

Languages

• bull;    Fluent in English (working language)
• bull;    Comfortable with French

Interpersonal skills

• bull;    Service oriented 
• bull;    Proactive attitude and solution-oriented
• bull;    Discretion and ability to handle confidential information
• bull;    Ability to work independently and as part of a small team
• bull;    Strong sense of responsibility and reliability

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Bedrijfsinfo

Lobbying sector

Employment conditions

•    Contract: 3 months

• bull;    Part-time job (4 days a week)
• bull;    Competitive remuneration package in line with experience and qualifications
• bull;    Nature of the contract: employee contract or consultancy (to be discussed with the candidates)
• bull;    Professional and international working environment in Brussels
• bull;    AIJN does not discriminate and is an equal opportunities employer

Workplace (at least 1 day a week)