Management assistant

Client Description:

Would you like to put your knowledge and skills to work for a major player in the Belgian banking sector? Look no further!

For our client in Brussels, we are looking for a Management / Office Assistant.

As a Finance & Management Assistant, you will be the administrative and financial backbone of our team. Your tasks will include, among others:
The successful candidate will act as the Personal Assistant to the Manager based in Paris and provide support to an international Sales team of approximately 40 employees.

• Daily administrative support: creating documents, filing, handling correspondence, managing emails and calls.

• Agenda and schedule management: coordinating appointments, meetings, business trips, and both internal and external logistics.

• Support of financial processes: invoicing, tracking incoming and outgoing invoices, payment follow-up, financial data entry, possibly bank or account reconciliations.

• Preparing financial reports / budgets / summaries / Excel reports / administrative reports.

• Coordination between various departments: liaising with internal teams, suppliers, administration and staff across the organization.

• Support for projects, events or internal meetings: organising, minute-taking, logistics, follow-up.

• Minimum 5 to 10 years of experience as an administrative assistant, office assistant or management assistant — preferably in the banking or financial sector, or in an international company.

• Degree (bachelor or master) or demonstrable relevant experience.

• Excellent knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and comfortable with digital file management / archiving.

• Languages: fluent in French and English; very good level of Dutch.

• Strong organisational skills, attention to detail, discretion, ability to handle stress and prioritise tasks.

• Good communication skills, customer-oriented, professional and flexible.

• Ability to work independently but also effectively in a team, with initiative and a service mindset.
• A strong background in executive support, stakeholder management, agenda and travel coordination, and overall office/management support activities is essential. The ideal candidate should be highly organized, proactive, able to manage multiple priorities, and comfortable working in a fast-paced international environment.

• A temporary contract of 4 months, possibility for a longtime position  

• A full-time job (38 hours per week).

• An attractive salary.

• Fringe benefits.

• The opportunity to join a dynamic team within a major Belgian bank institution.

Interested? Send your application to: [email protected]
Don’t forget to mention the job title or reference.
 

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