Management Assistant h/f/x

Functieomschrijving

Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets

Responsibilities include: Accounting and Financial Administration

•    Handling and reporting incoming and outgoing invoices •    Uploading financial documents into the bookkeeping tool (Octopus) •    Verifying the accuracy and completeness of invoices •    Managing expenses claims and related documentation •    Liaising with the external accountant and the banks •    Preparation of some elements for the reports for the accountant and the auditors Administrative and HR Support •    Providing administrative support to the AIJN team •    Supporting HR-related matters (employment contracts, insurance, etc.) •    Liaising with building management, service providers and IT. Project Support

•    Providing administrative support to AIJN-related platforms and projects, including: o    Fruit Juice Science Centre (FJSC) o    Sustainable Juice Platform (SJP) o    European Cider and Fruit Wine Association (AICV) Organization and Communication •    Supporting meetings and events organization logistics •    Assisting the Communication Manager with website updates  

Profiel

Required skills and competencies

Professional competencies •    Bachelor level •    10 years’ working experience. Experience as office manager in a European association will be an asset. •    Experience in administrative, HR, and financial support tasks •    Excellent organizational and coordination skills •    Strong attention to detail and accuracy •    Ability to manage multiple tasks and meet deadlines •    Very good command of MS Office tools (Outlook, Word, Excel) •    Experience with Octopus •    Comfortable with Belgian legal and administrative frameworks Languages •    Fluent in English (working language) •    Comfortable with French Interpersonal skills •    Service oriented  •    Proactive attitude and solution-oriented •    Discretion and ability to handle confidential information •    Ability to work independently and as part of a small team •    Strong sense of responsibility and reliability

Aanbod

Employment conditions

•    Contract: 3 months •    Part-time job (4 days a week) •    Competitive remuneration package in line with experience and qualifications •    Nature of the contract: employee contract or consultancy (to be discussed with the candidates) •    Professional and international working environment in Brussels •    AIJN does not discriminate and is an equal opportunities employer

Workplace (at least 1 day a week)  

Bedrijfsinfo

Lobbying sector